Special Event Permit Application

Special Event Permit Application Form

A Special Event is defined as any activity or event occurring within the Town of Drumheller on public parks, roads and venues. Applications for a special event must be submitted to the Town of Drumheller no less than 30 days prior to the proposed event date. If your event includes; road closures, food trucks, etc. your application needs to be submitted no less than 60 days prior to the proposed event date.

This is an application only; a permit will NOT be issued until the review process is complete and approval is given by the Town of Drumheller.

Applicant Information

Event Information

Please note that facilities including the Badlands Community Facility, Drumheller Aquaplex, Memorial Arena or any of our ball diamonds must be booked separately via this form, or to bookings@drumheller.ca.

Example:

  • Event is January 1, 2022 from 11:00am to January 2, 2022 1:00am
  • Set up is on December 31, 2021 from 3:00pm - 9:00pm
  • Tear down is January 3 from 6:00am - 8:00am

 

 

Event Attributes

All event attributes are subject to the approval of the Town of Drumheller. Certain event attributes may require separate permits. These include, but are not limited to; sales, food, food trucks and alcohol.

*Include and label all attributes on your site map.

Please note, a food handling permit from Alberta Health Services will be required.

Please note, tents and/or canopies that require staking must contact Alberta One Call at 1-800-242-3441 to arrange utility location. This is the responsibility of the applicant.

Please note, if food trucks are onsite of your event serving/selling food, a copy of their Town of Drumheller Business License and a copy of their approved AHS Food Handling Permit must be submitted to the Town of Drumheller.

Please note, if alcohol is served/sold at your event, you must obtain a liquor license from AGLC: Alberta Gaming, Liquor and Cannabis and provide a copy to the Town of Drumheller.

Any person or group planning an event should request a noise exemption if the allowed noise/sound levels are expected to be occurring outside the allowed time frame of 10:00pm

Include what time you request the extension to end, e.g. 12:00am

Road closures

Deposit Required and will be based on the quantity and type needed:

Large event: $500.00 deposit
Small event: $100.00 deposit

Replacement costs for barricades will be based on the quantity and type:

Item Replacement Cost
Wooden barricades $50.00/unit
Plastic barricades $100.00/unit
Pylons (small) $20.00/unit
Pylons (large) $40.00/unit

Event organizers who need a road closure(s), will be required to fill out an Infrastructure Services Rental Form at the time of barricade pick up. 

Describe date of closure(s), including set up and take down time:

  • Example: January 1, 2022 from 11:00am to January 2, 2022 6:00pm.

Other requirements

If the required documents in this section are not available for upload at this time, please be sure to follow up with the appropriate documents with our team at events@drumheller.ca 45 days before event. 

If your event is a Run, Walk, Parade or other activity in which participants will be following a course, then you must upload a map of the proposed route. Indicate direction of travel, barricade placement for any road closures, and provide a written narrative to explain your route. All proposed routes and use of any public roadways and green spaces are subject to the Town of Drumheller approval.

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Please upload a site map.

The site map MUST indicate the precise location of the following: all sources of amplified sound; tents and canopies; stages; portable toilets; dumpsters; fences, barricades and other structures; location of alcohol, food and merchandise services. All site maps are subject to the Town of Drumheller approval.

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Valid certificate of insurance, showing a minimum liability amount of $2 million, and will include the Town of Drumheller as an additional insured.

Please note: Additional insurance requirements depend upon the risk level of your event. If your event includes alcohol, liquor liability coverage must be included.

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The maximum total size of all files in a single form submission is 1 GB.
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The maximum total size of all files in a single form submission is 1 GB.
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The maximum total size of all files in a single form submission is 1 GB.
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The maximum total size of all files in a single form submission is 1 GB.

By submitting this application, you agree to the following:

  • Any information that is false, misleading or fraudulent may make this application invalid (at the Town’s discretion)
  • You agree to the terms and conditions by submitting online, and your submission represents equivalency to your signature
  • Each party shall indemnify and save harmless the other party to the Agreement, its officers, agents, and employees from and against all claims, demands, actions, losses, expenses, costs or damages of every nature and kind which the parties may incur or suffer as a result of the other parties’ actions.
  • You are 18 years of age or older, and all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I have read the terms and conditions outlined in this document and the Town of Drumheller bylaws and agree to abide by them.
  • Failure to comply with the conditions herein could result in the permit being withdrawn, future applications being denied, and/or prosecution for breach of the Town of Drumheller bylaws.

Privacy

Personal information on this form is collected under the authority of the Freedom of Information & Protection of Privacy Act (the Act) for administrative purposes of the Town of Drumheller. Personal information is protected from unauthorized use and disclosure in accordance with the Act and may only be used and disclosed as provided by the Act. Questions regarding the collection of personal information can be directed to the FOIP Coordinator, Town of Drumheller, 224 Centre Street, Drumheller Alberta, T0J 0Y4 403-823-1339

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